{"id":15031,"date":"2022-02-28T12:39:09","date_gmt":"2022-02-28T12:39:09","guid":{"rendered":"https:\/\/www.keesdeboekhouder.nl\/how-to-write-a-correct-invoice\/"},"modified":"2022-02-28T12:39:09","modified_gmt":"2022-02-28T12:39:09","slug":"how-to-write-a-correct-invoice","status":"publish","type":"post","link":"https:\/\/www-backup.keesdeboekhouder.nl\/en\/how-to-write-a-correct-invoice\/","title":{"rendered":"How to write a correct invoice"},"content":{"rendered":"<section class=\"header-block block\" style=\"background-color: #f4f4f5;\">\n    <div class=\"container h-100\">\n        <div class=\"header-block__wrapper row h-100\">\n            <div class=\"header-block__left d-flex col-12 col-sm-7 d-flex justify-content-center align-items-end\">\n                <img decoding=\"async\" loading=\"lazy\"\n                     class=\"image d-block\"\n                     alt=\"How to write a correct invoice\"\n                     src=\"https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/angele-kamp-_XlhZVsKykw-unsplash-3-scaled.jpg\"\n                     srcset=\"https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/angele-kamp-_XlhZVsKykw-unsplash-3-scaled.jpg 2560w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/angele-kamp-_XlhZVsKykw-unsplash-3-300x200.jpg 300w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/angele-kamp-_XlhZVsKykw-unsplash-3-1024x683.jpg 1024w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/angele-kamp-_XlhZVsKykw-unsplash-3-768x512.jpg 768w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/angele-kamp-_XlhZVsKykw-unsplash-3-1536x1024.jpg 1536w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/angele-kamp-_XlhZVsKykw-unsplash-3-2048x1365.jpg 2048w\"\n                     sizes=\"(max-width: 2560px) 100vw, 2560px\"\/>\n                                <span class=\"image-caption text--small\"><\/span>\n            <\/div>\n            <div class=\"header-block__right d-flex flex-row flex-wrap col-12 col-sm-5 justify-content-start align-items-start align-items-sm-end\">\n                <h1 class=\"title\">How to write a correct invoice <\/h1>\n                                <div class=\"d-flex col-12 justify-content-start justify-content-md-end p-0\">\n                    <span class=\"label text--small\">Written by: Sanne paaij<\/span>\n                <\/div>\n                                            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n<section class=\"quote-block block\">\n    <div class=\"container\">\n        <div class=\"row\">\n            <div class=\"col-12 col-md-8 offset-lg-1 col-lg-9 offset-xl-2 col-xl-8\">\n                <div class=\"quote-block__quote-wrapper d-flex flex-wrap\">\n                    <blockquote>As an entrepreneur, you send invoices to your customers for the services or products you provide. The looks of these invoices aren\u2019t really of any importance, but there are some things that must always be included. In this blog, you can read how you create a legally valid invoice and when you should send it.<\/blockquote>\n                    <div class=\"text--small text--weight-500\"><\/div>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n<section class=\"text-block block columns-1\">\n    <div id=\"\" class=\"deeplink-anchor\"><\/div>\n    <div class=\"container\">\n        <div class=\"row\">\n            <div class=\"col-12 offset-lg-1 col-lg-10 offset-xl-2 col-xl-8\">\n                <div class=\"text-block__text-wrapper rich-text d-block\">\n                    <h3>When to send an invoice<\/h3>\n<p>As an entrepreneur you\u2019re obliged to send an invoice if you do business with other entrepreneurs. You must also invoice legal entities that are not entrepreneurs, such as foundations. Do you only supply products or services to private individuals? Then you are, in principle, not obliged to draw up an invoice. The invoice must be sent no later than the 15th day of the month following the month in which you performed the work. This means, for example, that all invoices for November must be sent out by 15 December at the latest.<\/p>\n<p>What needs to be on the invoice<br \/>\nYou\u2019re free to get as creative with the design of your invoice as you want, e.g. to put a logo on it, to use certain colours, to choose a font. However, <a href=\"https:\/\/www.belastingdienst.nl\/wps\/wcm\/connect\/bldcontentnl\/belastingdienst\/zakelijk\/btw\/administratie_bijhouden\/facturen_maken\/factuureisen\/aangepaste_regels_facturen\/\" rel=\"noopener\" target=\"_blank\">the Dutch Tax and Customs Administration<\/a> is strict about which information must be included. Every invoice must at least state the following information: <\/p>\n<p>\u25cf The full name and address of both you and your customer<br \/>\n\u25cf Your Chamber of Commerce registration number<br \/>\n\u25cf Your VAT identification number<br \/>\n\u25cf The invoice date and a unique invoice number. Invoices must be consecutively numbered.<br \/>\n\u25cf The goods or services provided and when they were provided<br \/>\n\u25cf The amount you charge, excluding VAT<br \/>\n\u25cf The applicable VAT rate and the VAT amount<\/p>\n<p>Of course, there are always exceptions. For example, you\u2019re allowed to state less information if your invoices do not exceed \u20ac100 including VAT. At the same time, you have to provide more information when you send invoices to customers abroad. A complete list of these exceptions can be found on the website of the Dutch Tax and Administration.<\/p>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n<section class=\"text-block block columns-1\">\n    <div id=\"\" class=\"deeplink-anchor\"><\/div>\n    <div class=\"container\">\n        <div class=\"row\">\n            <div class=\"col-12 offset-lg-1 col-lg-10 offset-xl-2 col-xl-8\">\n                <div class=\"text-block__text-wrapper rich-text d-block\">\n                    <h3>Getting creative<\/h3>\n<p>Even though there are no rules about what your invoice should look like, it is of course important that it\u2019s clear. This way your customers can see at a glance what is expected of them. It\u2019s therefore not recommended to go all out with bright colours and weird images. Below are a few tips for the finishing touches of your invoice:<\/p>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n<section class=\"text-image-left-block block\">\n    <div class=\"container\">\n        <div class=\"row\">\n\n            <div class=\"text-image-right-block__image-wrapper col-12 col-md-6 mb-4 mb-md-0\">\n\n                            <div class=\"w-100 text-image-right-block__image-container\">\n                    <!-- Image -->\n                    <img decoding=\"async\" loading=\"lazy\"\n                         class=\"image d-block w-100\"\n                         alt=\"How to write a correct invoice\"\n                         src=\"https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/jon-tyson-qAQsVsSxp_w-unsplash-3-scaled.jpg\"\n                         srcset=\"https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/jon-tyson-qAQsVsSxp_w-unsplash-3-scaled.jpg 1920w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/jon-tyson-qAQsVsSxp_w-unsplash-3-225x300.jpg 225w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/jon-tyson-qAQsVsSxp_w-unsplash-3-768x1024.jpg 768w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/jon-tyson-qAQsVsSxp_w-unsplash-3-1152x1536.jpg 1152w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/jon-tyson-qAQsVsSxp_w-unsplash-3-1536x2048.jpg 1536w\"\n                         sizes=\"(max-width: 1920px) 100vw, 1920px\" \/>\n                    <div class=\"rotated-label\">\n                        <label><\/label>\n                    <\/div>\n                <\/div>\n\n            \n            <\/div>\n\n            <!-- Text -->\n            <div class=\"text-image-left-block__text-wrapper rich-text col-12 offset-md-1 col-md-5 col-lg-4 col-xl-4\">\n                <ul>\n<li>Include your logo<\/li>\n<li> Mention your IBAN and the payment term at the bottom of the invoice<\/li>\n<li>Save space for a note or personal message<\/li>\n<li>Use the footnote to state your default details again<\/li>\n<li><a href=\"https:\/\/www.keesdeboekhouder.nl\/database\/en\/zo-zorg-je-ervoor-dat-je-facturen-sneller-betaald-worden\/\" rel=\"noopener\" target=\"_blank\">Use a payment link<\/a> so that customers can pay quickly and easily <\/li>\n<\/ul>\n<p>Spending some time to create a format and layout for your invoices will later save you a lot of hassle and will prevent errors. There are plenty of examples of clear invoices online, and of course you can also use e-invoicing!<\/p>\n\n                            <\/div>\n        <\/div>\n    <\/div>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>As an entrepreneur, you send invoices to your customers for the services or products you provide. The looks of these invoices aren\u2019t really of any importance, but there are some things that must always be included. In this blog, you can read how you create a legally valid invoice and when you should send it.<\/p>\n","protected":false},"author":8,"featured_media":19368,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[19],"tags":[],"class_list":["post-15031","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-keep-up-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to write a correct invoice - Kees de Boekhouder<\/title>\n<meta name=\"description\" content=\"Essential Invoice Requirements: Learn how to create legally valid invoices and meet important timing guidelines as an entrepreneur.\" \/>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to write a correct invoice - 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