{"id":15028,"date":"2022-02-07T11:00:35","date_gmt":"2022-02-07T11:00:35","guid":{"rendered":"https:\/\/www.keesdeboekhouder.nl\/charging-expenses-to-your-client\/"},"modified":"2022-02-07T11:00:35","modified_gmt":"2022-02-07T11:00:35","slug":"charging-expenses-to-your-client","status":"publish","type":"post","link":"https:\/\/www-backup.keesdeboekhouder.nl\/en\/charging-expenses-to-your-client\/","title":{"rendered":"Charging expenses to your client"},"content":{"rendered":"<section class=\"header-block block\" style=\"background-color: #f4f4f5;\">\n    <div class=\"container h-100\">\n        <div class=\"header-block__wrapper row h-100\">\n            <div class=\"header-block__left d-flex col-12 col-sm-7 d-flex justify-content-center align-items-end\">\n                <img decoding=\"async\" loading=\"lazy\"\n                     class=\"image d-block\"\n                     alt=\"Charging expenses to your client\"\n                     src=\"https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/evelyn-liow-2cE7CmFsMHQ-unsplash-3-scaled.jpg\"\n                     srcset=\"https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/evelyn-liow-2cE7CmFsMHQ-unsplash-3-scaled.jpg 2560w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/evelyn-liow-2cE7CmFsMHQ-unsplash-3-300x200.jpg 300w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/evelyn-liow-2cE7CmFsMHQ-unsplash-3-1024x683.jpg 1024w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/evelyn-liow-2cE7CmFsMHQ-unsplash-3-768x512.jpg 768w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/evelyn-liow-2cE7CmFsMHQ-unsplash-3-1536x1024.jpg 1536w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/evelyn-liow-2cE7CmFsMHQ-unsplash-3-2048x1365.jpg 2048w\"\n                     sizes=\"(max-width: 2560px) 100vw, 2560px\"\/>\n                                <span class=\"image-caption text--small\"><\/span>\n            <\/div>\n            <div class=\"header-block__right d-flex flex-row flex-wrap col-12 col-sm-5 justify-content-start align-items-start align-items-sm-end\">\n                <h1 class=\"title\">Charging expenses to your client <\/h1>\n                                <div class=\"d-flex col-12 justify-content-start justify-content-md-end p-0\">\n                    <span class=\"label text--small\">Written by: Sanne Paaij<\/span>\n                <\/div>\n                                            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n<section class=\"quote-block block\">\n    <div class=\"container\">\n        <div class=\"row\">\n            <div class=\"col-12 col-md-8 offset-lg-1 col-lg-9 offset-xl-2 col-xl-8\">\n                <div class=\"quote-block__quote-wrapper d-flex flex-wrap\">\n                    <blockquote>When you\u2019re doing a job for a client, you may incur various costs. Things like travel costs, such as taxis or car use, but also materials, literature or shipping costs. If you\u2019ve agreed with your client that you can charge these expenses afterwards, you need to add them to your invoice. How to process these costs in your administration?<\/blockquote>\n                    <div class=\"text--small text--weight-500\"><\/div>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n<section class=\"text-block block columns-1\">\n    <div id=\"\" class=\"deeplink-anchor\"><\/div>\n    <div class=\"container\">\n        <div class=\"row\">\n            <div class=\"col-12 offset-lg-1 col-lg-10 offset-xl-2 col-xl-8\">\n                <div class=\"text-block__text-wrapper rich-text d-block\">\n                    <h3>Filing in administration<\/h3>\n<p>Charged on costs is an expression for expenses that you incur when you\u2019re working on an assignment and on which you\u2019ve agreed with your client that they\u2019ll be reimbursed. For example, if you\u2019re hired to make a mural, you\u2019ll probably agree on a fixed fee for creating the artwork. In addition, you and the person who hired you have agreed that the client will pay for any materials and travel costs. Of course, you don\u2019t know what the height of these expenses is going to be until you\u2019ve finished the assignment. For you, the costs you incur are regular <a href=\"https:\/\/www.keesdeboekhouder.nl\/database\/en\/zakelijk-aftrekbare-kosten-wat-zijn-dit-precies\/\" rel=\"noopener\" target=\"_blank\">business expenses<\/a>. This means that you include these in your books and that they\u2019re deductible in your administration. You can reclaim the VAT and you save the receipt. So far, so good. <\/p>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n<section class=\"text-image-left-block block\">\n    <div class=\"container\">\n        <div class=\"row\">\n\n            <div class=\"text-image-right-block__image-wrapper col-12 col-md-6 mb-4 mb-md-0\">\n\n                            <div class=\"w-100 text-image-right-block__image-container\">\n                    <!-- Image -->\n                    <img decoding=\"async\" loading=\"lazy\"\n                         class=\"image d-block w-100\"\n                         alt=\"Charging expenses to your client\"\n                         src=\"https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/young-kyung-kim-KZioQKBNLJw-unh-3-scaled.jpg\"\n                         srcset=\"https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/young-kyung-kim-KZioQKBNLJw-unh-3-scaled.jpg 2560w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/young-kyung-kim-KZioQKBNLJw-unh-3-300x287.jpg 300w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/young-kyung-kim-KZioQKBNLJw-unh-3-1024x981.jpg 1024w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/young-kyung-kim-KZioQKBNLJw-unh-3-768x736.jpg 768w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/young-kyung-kim-KZioQKBNLJw-unh-3-1536x1471.jpg 1536w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/young-kyung-kim-KZioQKBNLJw-unh-3-2048x1962.jpg 2048w\"\n                         sizes=\"(max-width: 2560px) 100vw, 2560px\" \/>\n                    <div class=\"rotated-label\">\n                        <label><\/label>\n                    <\/div>\n                <\/div>\n\n            \n            <\/div>\n\n            <!-- Text -->\n            <div class=\"text-image-left-block__text-wrapper rich-text col-12 offset-md-1 col-md-5 col-lg-4 col-xl-4\">\n                <h3>Translating expenses to invoice<\/h3>\n<p>The assignment is done and you want to draw up the invoice. But how do you add these expenses to the total amount, and what about the VAT? As a general rule, you always charge VAT on expenses to your client: it\u2019s part of the costs. The VAT percentage you should calculate is the one that applies to the main activity on the invoice, even if the expenses fall under a different VAT rate. In short: you charge the same percentage on the total amount. You add the amount of the costs excluding VAT. After reclaiming the VAT, this is the amount that you paid initially. Are you not allowed to reclaim VAT or aren\u2019t you able to? Use the amount including VAT.<\/p>\n\n                            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n<section class=\"text-block block columns-1\">\n    <div id=\"\" class=\"deeplink-anchor\"><\/div>\n    <div class=\"container\">\n        <div class=\"row\">\n            <div class=\"col-12 offset-lg-1 col-lg-10 offset-xl-2 col-xl-8\">\n                <div class=\"text-block__text-wrapper rich-text d-block\">\n                    <h3>Example 21% VAT<\/h3>\n<p>The aforementioned mural is taxed with 21% VAT. You have agreed on a fee of \u20ac 2,000. The materials you purchase to make it are \u20ac 500 including 21% VAT and the train ticket is \u20ac 25.50 including 9% VAT.<\/p>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n<section class=\"image-block block\">\n    <div class=\"container\">\n        <div class=\"row\">\n            <div class=\"image-block__image-container col-12 offset-xl-1 col-xl-10\">\n                <div class=\"image-block__image-wrapper\">\n                    <img decoding=\"async\" loading=\"lazy\"\n                         class=\"image d-block w-100\"\n                         alt=\"Charging expenses to your client\"\n                         src=\"https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-01-image-EN-1.png\"\n                         srcset=\"https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-01-image-EN-1.png 2497w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-01-image-EN-1-300x116.png 300w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-01-image-EN-1-1024x397.png 1024w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-01-image-EN-1-768x297.png 768w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-01-image-EN-1-1536x595.png 1536w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-01-image-EN-1-2048x793.png 2048w\"\n                         sizes=\"(max-width: 2497px) 100vw, 2497px\" \/>\n                    <div class=\"rotated-label\">\n                        <label><\/label>\n                    <\/div>\n                <\/div>\n        <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n<section class=\"text-block block columns-1\">\n    <div id=\"\" class=\"deeplink-anchor\"><\/div>\n    <div class=\"container\">\n        <div class=\"row\">\n            <div class=\"col-12 offset-lg-1 col-lg-10 offset-xl-2 col-xl-8\">\n                <div class=\"text-block__text-wrapper rich-text d-block\">\n                    <h3>Example 9% VAT<\/h3>\n<p>In the case of tangible art, such as a painting, you have to charge the low rate of 9% VAT. The materials you need are taxed with 21% VAT and because you travel by car, you\u2019ve agreed to charge \u20ac 0.19 cents per kilometre.<\/p>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n<section class=\"image-block block\">\n    <div class=\"container\">\n        <div class=\"row\">\n            <div class=\"image-block__image-container col-12 offset-xl-1 col-xl-10\">\n                <div class=\"image-block__image-wrapper\">\n                    <img decoding=\"async\" loading=\"lazy\"\n                         class=\"image d-block w-100\"\n                         alt=\"Charging expenses to your client\"\n                         src=\"https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-02-imageEN-1.png\"\n                         srcset=\"https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-02-imageEN-1.png 2497w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-02-imageEN-1-300x116.png 300w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-02-imageEN-1-1024x397.png 1024w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-02-imageEN-1-768x297.png 768w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-02-imageEN-1-1536x595.png 1536w, https:\/\/www-backup.keesdeboekhouder.nl\/wp-content\/uploads\/2023\/09\/Factuur-02-imageEN-1-2048x793.png 2048w\"\n                         sizes=\"(max-width: 2497px) 100vw, 2497px\" \/>\n                    <div class=\"rotated-label\">\n                        <label><\/label>\n                    <\/div>\n                <\/div>\n        <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n<section class=\"text-block block columns-1\">\n    <div id=\"\" class=\"deeplink-anchor\"><\/div>\n    <div class=\"container\">\n        <div class=\"row\">\n            <div class=\"col-12 offset-lg-1 col-lg-10 offset-xl-2 col-xl-8\">\n                <div class=\"text-block__text-wrapper rich-text d-block\">\n                    <h3>Common mistakes<\/h3>\n<p>When charging expenses, entrepreneurs often make mistakes when calculating VAT. For example, they charge VAT on the service, but not on the expenses. Or they charge a different VAT rate on the costs than on the main activity. But the basic rule is actually very simple: are the costs secondary to the service? Then you charge one VAT rate on the total amount. Do you want to make sure that you process everything correctly? Please contact your accountant!<\/p>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you\u2019re doing a job for a client, you may incur various costs. Things like travel costs, such as taxis or car use, but also materials, literature or shipping costs. If you\u2019ve agreed with your client that you can charge these expenses afterwards, you need to add them to your invoice. How to process these costs into your administration?<\/p>\n","protected":false},"author":8,"featured_media":19344,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[19],"tags":[],"class_list":["post-15028","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-keep-up-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Charging expenses to your client - Kees de Boekhouder<\/title>\n<meta name=\"description\" content=\"Manage client expenses effectively: Add costs to invoices and streamline administration for efficient business operations. 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